My Annapolis Office has successfully helped dozens of companies move into its serviced office space. We fully recognize that this can be a stressful task to undertake while trying to run a business. To ensure that you are prepared for your office move, whether it is to MAO or traditional space, we have prepared a detailed list of things to consider when moving from one location to another. Our years of experience in helping clients move has proven to help minimize the stress of your move. Your smooth, successful move demonstrates to your clients and customers that you are professional and responsible in every aspect of doing business.
Set a Schedule
The first thing we do with our clients is that we help them create a moving schedule that includes deadlines for leaving your old office and moving into MAO. We find that such a schedule is imperative to your successful relocation. Because moving tends to be a first time endeavor for a lot of companies, it is not uncommon for tasks to be missed. Having streamlined these tasks, it is easy for you to add them to your calendar to help keep you on point. Some of these tasks that you will want to carefully schedule include:
- Hire professional movers to do the heavy lifting. Check with your building to see if the movers must be union and if their insurance certificate is listed with the building
- Arrange telephone and internet service changes
- Order new business cards and marketing materials with address changes
- Announce your move and change your address on your website and social media accounts
Furniture Planning
Your move to your new location may involve moving your current, or buying new furniture that will perfectly suit your new space. Being a full-service office, we take the headache out of the furniture buying and moving process, but every move is different, so furniture is a huge consideration. Before you decide to move your current furniture, it’s important to take measurements of your new office to determine the type of layout to create and decide if there are some pieces of furniture that aren’t a fit for your new space.
If you are moving into a serviced office, you might consider selling or donating your unwanted furniture, which may be the most cost-effective solution.
Delegate Tasks to Staff
Often times, we find ourselves dealing with several people regarding the same issue. We have found this to be counter-productive, slowing the process down and frustrating your staff. Delegating tasks for your move among your employees is a great way to split a huge project into manageable pieces. Determine who is best at what, then providing us with the list of contacts will make this an easy process for you.
Communicate with Your Customers
During the course of your move, communicate clearly with your customers. If you need to close your office for a couple of days during your physical move, make sure this is communicated to all of your customers before your move. If orders or services become delayed for any reason, communicate this clearly when taking orders or making appointments. Above all else, make sure your clients realize that you are taking steps to ensure continuity and a smooth transition that will is as invisible as possible.
Communicate with Your Employees
A successful move is about communication, and even a well-executed move is stressful for everyone. If the move is well-organized and clearly communicated, your employees can focus on keeping the office running smoothly both prior and after the move, which reduces their stress and minimizes the impact on your customers.
Close Your Old Office
Despite your efforts to notify all your clients or customers of your move, it is inevitable that some will not receive the information or will forget. Notify the building personnel as to where you will be moving to, asking that they provide anyone with your new contact information.
Take the time to update your online presence with your new address. Beyond updating your website, Google and other search engines need to know your new address and phone number. Because so many people use their smartphones for directions and GPS mapping, your incorrect address could lead many of your clients or customers astray if it is not updated.
Contact Us for Your New Office Needs
Are you outgrowing your current office, or do you crave a new, modern space? Talk to us about your office needs in the Annapolis, Maryland area. My Annapolis Office provides fully furnished offices with modern technology infrastructure that minimize the hassle of your office move.
